Accounts Receivable / Accounts Payable Coordinator

Georgetown, Kentucky

Job Description

Due to repaid growth AutoGuide Mobile Robots is looking for an Accounts Receivable / Accounts Payable Coordinator. This position will be working out of our Georgetown, Kentucky location.

AutoGuide Mobile Robots designs manufactures and installs the most technically advanced mobile robots with one goal in mind; surpassing customers’ expectations. For more than two decades, AutoGuide has provided maximum value to business in manufacturing, warehousing, and distributions operations across multiple industries.

Accounts Receivable

  • Maintain customer files
  • Establish and maintain customer relationships
  • Perform credit checks, as per corporate guidelines, for customers – obtain appropriate approvals
  • Maintain computerized records including; entering customer sales orders, invoicing, pricing, and payments against invoices
  • Online deposits of customer payments
  • Maintain appropriate schedules to monitor the open invoices and their status with respect to payments
  • Contact customers to resolve billing or payment issues and act if accounts become past due
  • Maintain appropriate paperwork and documents on each customer to reflect historical activity
  • Prepare analytical reports as required; sales volume, sales by segment, sales by division
  • Provide various reports to operations management on a regular basis

Accounts Payable

  • Maintain supplier files
  • Establish and maintain supplier relationships
  • Reconcile and post supplier invoices against purchase orders, including 3-way match
  • Prepare weekly check runs
  • Research and resolve invoice discrepancies and issues
  • Verify employee expense reports; post and pay timely
  • Monitor supplier accounts to ensure payments are up to date
  • Prepare and file multi-state sales and use tax
  • Yearly 1099 preparation
  • Supplier problem resolutions


  • General working knowledge of Microsoft Office (Outlook, Excel, Word)
  • Knowledge or experience with Mobile Robotics, tooling/materials
  • Strong verbal and written communication, time management, and organization skills
  • Ability to prioritize and problem solve
  • Knowledge or experience with ERP systems
  • Excellent customer relations skills
  • Phone skills and ability to interact well with others

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